Terms of Service

Last updated: 6 July 2026

Please read these Terms of Service ("Terms") carefully before using OctoRecruit. By creating an account or using the service you agree to be bound by these Terms. If you do not agree, do not use OctoRecruit.

1. Service Description

OctoRecruit is a cloud-based applicant tracking system that helps recruitment agencies and HR teams manage job vacancies, candidate pipelines, and AI-assisted scoring. The service is provided on a subscription basis as described on our Pricing page.

2. Accounts

You must provide accurate information when registering. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. Notify us immediately at ··· if you suspect unauthorised access.

Each account is for a single organisation. You may invite team members within the limits of your plan, but account credentials may not be shared with individuals outside your organisation.

3. Acceptable Use

You agree not to:

• Use the service for unlawful purposes or in violation of applicable employment, data-protection, or anti-discrimination law.
• Upload malicious code, spam, or content that infringes third-party intellectual property rights.
• Attempt to reverse-engineer, scrape, or overload the service.
• Process candidate data for purposes incompatible with lawful recruitment.
• Share login credentials with persons outside your organisation.

We reserve the right to suspend or terminate accounts that violate these rules without prior notice where immediate action is required to protect the service or other users.

4. Billing and Trials

New accounts may include a trial period with full access to paid features; the duration and terms will be communicated at the time of account activation. After any trial period ends, continued access requires selecting a paid plan. No credit card is required during a trial period unless stated otherwise at onboarding.

Subscriptions are billed monthly or annually in advance (as selected). All prices are listed in USD and exclusive of applicable taxes unless stated otherwise. You may cancel at any time; cancellation takes effect at the end of the current billing period and no refunds are issued for partial periods, except where required by law.

Plan limits (seats, connected inboxes, active jobs, AI-scored CVs per month) are described on the pricing page and subject to change with 30 days' notice.

5. Intellectual Property

OctoRecruit and its underlying software, design, and documentation are owned by or licensed to us and protected by copyright and other intellectual-property laws. You receive a limited, non-exclusive, non-transferable licence to use the service during your subscription.

You retain all rights to data you upload (job descriptions, candidate CVs, notes). You grant us the right to process that data solely to provide the service to you.

6. AI Features and Accuracy

OctoRecruit uses large language models (Anthropic Claude, OpenAI) to parse CVs and produce candidate fit-scores and related analyses. These outputs are informational and probabilistic. They do not constitute professional legal or HR advice and must not be used as the sole basis for hiring decisions. You remain responsible for compliance with applicable employment and anti-discrimination law.

7. Disclaimer of Warranties

The service is provided "as is" and "as available" without warranty of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not warrant that the service will be uninterrupted, error-free, or that results obtained will be accurate.

8. Limitation of Liability

To the maximum extent permitted by applicable law, OctoRecruit shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or loss of profits or data, arising out of or related to these Terms or the service, even if we have been advised of the possibility of such damages. Our total aggregate liability shall not exceed the amounts paid by you in the 12 months preceding the claim.

9. Termination

Either party may terminate these Terms at any time. Upon termination, your access to the service will cease. We will retain your data for up to 30 days after termination to allow export, after which it will be permanently deleted.

We may also suspend or terminate access immediately for material breach of these Terms or non-payment.

10. Governing Law and Disputes

These Terms are governed by the laws of Poland. Any disputes will be subject to the exclusive jurisdiction of the Polish courts. Nothing in these Terms limits your statutory rights as a consumer if applicable.

11. Changes to These Terms

We may update these Terms from time to time. We will give you at least 30 days' notice of material changes by email. Continued use after the effective date constitutes acceptance of the revised Terms.

12. Contact